Please direct a complete résumé including three references to arroyo@scncucc.org.

POSITION DESCRIPTION

Full-time, non-exempt

Reports to Conference Minister

Approved by: Board of Directors, March 14, 2026

Location: virtual; may also include local on-site requirements if available

Salary Range: starts at $65,000 annually, commensurate with experience

Benefits: The Conference’s benefits package includes medical, dental, and vision benefits for employees; life insurance; a 403(b) retirement plan; and paid time-off.

The Southern California Nevada Conference is a body of over 120 congregations and just one part of a larger Church known as the United Church of Christ. Our local congregations reflect the diversity in Southern California and Nevada. Worship services are conducted in a variety of styles and in more than seven languages every Sunday morning. Beyond these diversities, we are an accessible and inclusive community, committed to incorporating the gifts of all God’s people, and guided by our Core Values of Loving Community, Equipping Leaders, Building the Future, and Seeking Justice.

SUMMARY

The Executive Assistant plays a crucial role in providing administrative support to the Conference Minister, and within specific guidelines, to the Associate Conference Ministers and Executive Team of the Board of Directors. This role ensures the effective stewardship of the Conference Minister’s time while advancing the mission of the Conference.

The primary focus includes day-to-day management of a virtual and digital office environment, including scheduling, document preparation, records and files maintenance, updating the Conference Minister’s calendar in collaboration with communications staff, sorting and responding to e-mail, and providing support for staff meetings. Responsibilities include exposure to sensitive information that require considerable use of tact, diplomacy, confidentiality, discretion and judgment. 

The Executive Assistant contributes to smooth administrative and diplomatic functioning across the organization through excellent communication skills and demonstrated cultural competence. The position should be conducted in a way that reflects God’s extravagant love and hospitality for all with whom this person has contact.

KEY RESPONSIBILITIES

• Provides administrative support to the Conference Minister: anticipating needs, identifying conflicts, and proactively implementing solutions
• Keeps the CM calendar, supports travel coordination and serves as main contact for the CM
• Additionally coordinates with and among other staff and organizational calendars 
• Serves as staff to the SCNC Board of Directors, working with Conference Ministry Staff and the Board Chairperson in the development of agendas and supporting documents, assisting the Board and its committees with information and support services and attends meetings of the Board
• Serves as primary point of contact for board members regarding logistical details, calendar, and appointments with the CM
• Provides support bookkeeping as needed for CM expenditures
• Is responsible for special projects as assigned: may attend meetings to take notes, contributes notes to database regarding CM visits, and researches/analyzes data and develops reports to aid in executive decision-making
• Drafts correspondences, suggests actions and interpretive materials and in general ensures that professionalism, timeliness and accuracy are observed in responding to calls, requests, letters, electronic communications, etc.
• Provides support to Associate Conference Ministers with calendaring and travel
• Coordinates and Supervises Search Process for selected staff positions
• Supports the Annual Meetings as requested
• Other duties as assigned by the Conference Minister

QUALIFICATIONS

• Minimum of Bachelor’s Degree required; High School Diploma or Associate’s degree will be considered in light of more extensive experience and good references
• Minimum five years of experience as an Administrative Assistant required, preferable in a non-profit and/or faith-based organization
• Clear understanding of need for confidentiality and discretion
• Demonstrated excellent communication, organizational, and interpersonal skills
• Excellent grammar, written and verbal communication skills as well as proofreading and editing skills.
• Experience in office administration with willingness to take appropriate initiative of the effective implementation of the role
• Demonstrated experience with work prioritization and meeting deadlines.
• Strong knowledge of Microsoft Office Suite, Adobe, Zoom, spreadsheets, and graphics
• Demonstrated ability to use or quickly learn new software for databases and communications
• Ability to be flexible and adaptable as needed to accomplish goals
• Commitment and sensitivity to the variety of local church traditions, cultural and ethnic backgrounds represented in the United Church of Christ and our values
• Willingness to travel occasionally within the United States in support of SCNC events

ABOUT THE CONFERENCE

The Southern California Nevada Conference abides by all applicable local, state, and federal anti-discrimination laws. In doing so, we do not waive any statutory exemptions and protections. We reserve the right to hire people of our same faith, faith practices, beliefs, and theology. Nothing in this statement will revoke the at-will nature of employment with the Conference or our ability to lawfully discriminate based on religion and beliefs or the ministerial exception, or on any other basis permitted by law.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. 

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